Civil Process Deputy
Certification and In-Service

Certification Process and Mandated
In-Service Requirements

Find information here on what you must do to
complete certification and in-service training
Certification Overview
1. Compulsory Minimum Training

Civil process deputy trainees have 12 months to complete the compulsory minimum training standards and field training.

Performance Outcomes
2. State Exam

No state exam is required for Civil process deputy trainees.
3. Field Training

Requirements vary depending on and local to the agency where you are receiving training.

Civil process deputy Field Training
Form CP-1 (Explained)

Civil process deputy Field Training
Form CP-1 (Retain at your agency AND submit to DCJS)
4. Certification

Upon completion of the training requirements, documentation must be sent to DCJS and entered into the training management system (TRACER).

About TRACER

 

 
In-Service Training


To maintain certification, officers/deputies must remain employed with a Virginia law enforcement agency and continue in-service training throughout their careers.

Agencies requiring an extension in order to meet the mandated in-service requirements must submit a request to DCJS Field Services prior to the expiration date and provide the reason for the extension request.

See administrative Code of Virginia.
Request for Training Extension (Form TE)

 

Common Questions Regarding Civil Process Deputy Certification

If I separate from my agency, am I allowed to keep my certification?

No, you must be employed by a Virginia criminal justice agency to be certified.

What is the process for reinstating former Virginia civil process deputies?

If your agency has hired a former civil process deputy who was previously certified in Virginia and out of such employment less than 24 months, the former civil process deputy can be reinstated without completing a basic academy but must be current on in-service training within 120 days of hire.

If the former certified civil process deputy has been out of such employment for more than 24 months, and you are requesting an exemption from the Virginia Compulsory Minimum Training Standards, the agency must submit an Application for Exemption from the Virginia Compulsory Minimum Training Standards (DCJS Form W-2).

Agencies must contact DCJS Field Services for further assistance and submit the DCJS Form W-2.

Request for Training Extension (Form TE)

How does my agency request an exemption for federal and out-of-state civil process deputies?

If your agency has hired a former civil process deputy from another state or from the Federal Government and is requesting an exemption from the Virginia Compulsory Minimum Training Standards, your agency must submit an Application for Exemption from Virginia Compulsory Minimum Training Standards.

Agencies must contact DCJS Field Services for further assistance and submit the DCJS Form W-2.

Application for Exemption from Virginia Compulsory Minimum Training Standards (Form W-2)

How do I request a copy of my training history?

Send an email with your name, date of birth, and contact number to etrain@dcjs.virginia.gov.

 

Law Enforcement Career Qualifications
The Commonwealth of Virginia is currently recruiting dedicated law enforcement professionals ready to uphold our standards and protect our communities. Whether you are considering a new career in law enforcement or are an experienced officer interested in opportunities in this state, DCJS offers guidance on those qualifications.
FIND QUALIFICATIONS

 

Quick Reference
 
 
 
Administrative Code: Rules
Relating to Law Enforcement
Officers

Learn more about Virginia rules relating to law enforcement officers.

GO TO THE CODE OF VIRGINIA
Field Services

Field Services provides statewide services to criminal justice agencies and criminal justice training academies to increase quality and ensure compliance with DCJS training directives.

MORE ABOUT FIELD SERVICES
Decertification

The Statewide Standards of Conduct are under development. Check here for the latest updates.

GO TO STANDARDS OF CONDUCT